Herbarium Position Opening
mwdenslow at YAHOO.COM
Mon Dec 1 12:03:54 CST 2003
RANCHO SANTA ANA BOTANIC GARDEN, CLAREMONT CALIFORNIA
Position Title: Collections Manager (Curatorial Assistant III)
Date Revised: 24 Nov 2003
Reports to: Curator of the Herbarium
Basic Function: Manages day-to-day operation of the herbarium, including
administration of the specimen label and record keeping databases (custom
FileMaker Pro format) and herbariums computer network; coordinating and/or
performing routine collection management (preparation of plant specimens for
inclusion in herbarium, specimen filing, sending and receiving of loans,
gifts, exchanges and other transactions, record keeping activity associated
with specimen transactions and accessioning); training and supervision of
Curatorial Interns, lower level Curatorial Assistants, graduate student
Research Assistants, and volunteers; and associated record keeping activity.
Assists the Curator with coordinating and executing special curatorial
projects, including organizing, coordinating, and participating in field
collecting and research activities; identification and labeling of field
collections; and writing or assisting in the writing of technical reports,
scientific publications, grant applications, etc.
Duties and Responsibilities: (no priority implied)
1. Coordinates and executes the entering retrospective specimen label data
and generation of specimen labels for backlog collections using FileMaker
2. Coordinates and executes the selection, preparation, and mailing of
specimens for loans, gifts, exchanges, and other transactions.
3. Provides herbarium orientation and assistance to visiting researchers.
4. Conducts tours of herbarium for visiting classes and other groups.
5. Assists Curator with training and supervision of lower level Curatorial
Assistants, Curatorial Interns, and volunteers in herbarium.
6. Coordinates and executes filing of recently mounted specimens and loan
7. Coordinates and executes mounting, repairing, and accessioning of
8. Coordinates and executes incoming all incoming specimen transactions such
as loans, gifts, exchanges and other transactions.
9. Maintains records of accessions and specimen transactions using FileMaker
10. Oversees the preparation and refilling of new genus folders.
11. Coordinates and assists with periodic inspection of herbarium
collections for insect pests and prepares associated reports.
12. Participates in institutional, professional, societal, national, and
international meetings, symposia, and workshops directly related to work as
13. Coordinates and participates in field collecting and research
activities, independently and in association with other herbarium and garden
staff, and with personnel from other institutions.
14. Identifies field collections and generates specimen labels using
FileMaker Pro database.
15. Coordinates and executes special curatorial projects, independently and
in association with other herbarium and garden staff, and with personnel
from other institutions.
16. Prepares reports and other documents as directed.
17. Assists with other appropriate aspects of herbarium and Garden
operations as required.
Masters degree in botany, biology, or equivalent environmental science,
and/or two years experience in an active herbarium or similar museum or
collection-oriented facility strongly preferred. Demonstrated understanding
of basic taxonomic principles and characteristics of major plant families
and a working knowledge of California flora desirable. Strong writing and
verbal skills, the ability to type, and basic computer skills (word
processing, databases, simple graphics) essential. Manual dexterity
sufficient to prepare specimens neatly and quickly. Physical strength
sufficient to safely lift and carry boxes of specimens and supplies (50-60+
lbs.). Ability and willingness to conduct fieldwork under a variety of
environmental conditions desirable. Ability to follow instructions, work
successfully with others, and work independently with minimal supervision
*Also posted at www.rsabg.org/herbarium/job
Please contact Michael Denslow, michael.denslow at cgu.edu or Steve Boyd,
steve.boyd at cgu.edu for more information about this position.
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