[Taxacom] Question about herbarium management

Perkins,Kent D kperkins at flmnh.ufl.edu
Thu Dec 1 09:56:51 CST 2011

Yes, Pete, has a good point.  Make sure you keep material that amply represents the specimen.  In the case of herbaceous specimens we may keep more than one specimen if there is a great range is plant size or leaf morphology.

Record keeping is probably improving and, perhaps, it really is a good idea to contact the sending institution so they know where the duplicate is going.  I hope that one day we will have a "mother" database similar to the libraries' OCLC database to help us catalog labels and keep track of specimens.

In regards as to whether photocopier toner is universally archival.  This is another great question.  As for printing labels, we settled on HP laser jets as our standard.  Beware, at least some desk jet label ink will bleed when wet.


Kent D. Perkins, Manager of the Collection
University of Florida Herbarium (FLAS)
Florida Museum of Natural History
379 Dickinson Hall
PO Box 110575
Gainesville, FL  32611-0575
Ph. 352-273-1990

-----Original Message-----
From: herbaria-bounces at NACSE.ORG [mailto:herbaria-bounces at NACSE.ORG] On Behalf Of Lewis, Deborah A [EEOBS]
Sent: Thursday, December 01, 2011 10:47 AM
To: Peter.Phillipson at mobot.org; 'Taxacom'
Cc: herbaria at NACSE.ORG
Subject: Re: [HERBARIA] [Taxacom] Question about herbarium management

That's a great reply, Pete -- something we deal with regularly for bamboo and other "bulky" specimens!

I have fairly frequently loaded archival (25% cotton, pH-buffered) paper into our photocopier and copied labels as needed (either for extras or if the original label doesn't seem to be archival quality). But I've wondered whether our photocopier and others consistently use archival quality toners. Can someone help with this?

Deb Lewis

Deborah Q. Lewis, Curator
Ada Hayden Herbarium                        Phone:  [1] 515-294-9499
Iowa State University                            Email:    dlewis at iastate.edu
340 Bessey                                                 FAX:       [1] 515-294-1337
Ames, IA  50011-1020                            Web:      www.herbarium.iastate.edu

-----Original Message-----
From: taxacom-bounces at mailman.nhm.ku.edu [mailto:taxacom-bounces at mailman.nhm.ku.edu] On Behalf Of Peter B. Phillipson
Sent: Thursday, December 01, 2011 1:02 AM
To: 'Taxacom'
Subject: Re: [Taxacom] Question about herbarium management

Dear Vicinius

Sometimes a single herbarium sheet is not adequate to represent a specimen of larger plants (e.g. palm species, but also many others), and it is common practice to retain 2 or more sheets of a single collection with the different representative parts of the specimen mounted on separate sheets, each with a copy of the same collection label, and usually with each sheet marked as: Sheet 1 of 2, 2 of 2, or 1 of 3, 2 of 3 .... etc. I am thinking that this may be why you were send this voluminous material, and you might want to consider this approach.

If this is not the case, then you might want to contact the sending institution, perhaps the extra material was sent in error, or if not and you decide to send it on to another institution, the sending institution might like to correct there records - it is always good to know where duplicate material has been sent, so much of this information is now databased and it is good if this is updated, at Missouri Botanical Garden we are certainly interested to know where duplicates of our collections ends up.

Pete Phillipson


Peter B. Phillipson
Africa and Madagascar Department
Missouri Botanical Garden

-----Original Message-----
From: taxacom-bounces at mailman.nhm.ku.edu
[mailto:taxacom-bounces at mailman.nhm.ku.edu] On Behalf Of Vinícius Antonio de Oliveira Dittrich
Sent: 30 November 2011 20:27
To: Taxacom
Subject: [Taxacom] Question about herbarium management

   Dear all,

   I'm curator of the CESJ herbarium, and I've a question concerning
duplicates: in some instances we receive duplicates from other herbaria that are voluminous (e.g., with two big specimens that doesn't fit in just one sheet). In these cases, I think the best thing to do would be sending one of those specimens to other herbaria, but these specimens are not from CESJ. Is it advisable sending specimens to other herbaria that are not from our institution? And (if the answer to the first question is "yes"): how to manage this properly? (*e.g.*, what I'm supposed to do with the label? - making a copy of it for sending would be good?). Any clues are welcome.

   Best wishes,


Prof. Dr. Vinícius Antonio de Oliveira Dittrich Curador do Herbário CESJ Instituto de Ciências Biológicas, Universidade Federal de Juiz de Fora Rua José Lourenço Kelmer, s/n - Campus Universitário, Bairro São Pedro Juiz de Fora, MG, Brazil - CEP 36036-900

Office: 55 (32) 2102-3224
http://www.panoramio.com/user/vina <http://www.panoramio.com/user/56214>
Skype: vinacrt

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